How Vomela's Cybersecurity Certifications Protect Clients’ Data In The Digital Age

Why would a printing company be concerned with cybersecurity? In this age of constant cyber threats, information security should be a major consideration for all companies. Leaving our customers vulnerable to malware and other cyberattacks is simply unacceptable. Vomela has taken extensive steps to ensure secure management of data for both security and privacy by securing SOC 2 Type II certification. Let’s delve into SOC and why it’s important for your security.

The System and Organizations Control (SOC) Reports

The SOC report is an independent assessment of security measures and establishes trustworthiness in several ways. First, it shows that we have security controls in place to protect our clients' data. It also outlines that we've set up alerts to detect any violations to the system and can quickly respond, repair damage, and restore the normal working environment.

There are two main types of SOC reports: SOC 1 and SOC 2. The first only focuses on a company's internal controls over financial reporting. The second is the report that savvy clients want to know is in place because it shows that the company is in full compliance. SOC 2 outlines all controls that pertain to the industry standard trust service principles.

• Principle 1: Security. Controls can be implemented to protect system resources and prevent unauthorized removal of data, misuse of software, and other potential system abuse. Examples of these controls include firewalls, multi-factor authentication, and intrusion detection.
• Principle 2: Availability. The availability principle refers to the accessibility of the system as stipulated by a contract and is set by both parties. Availability processes might include monitoring network performance.
• Principle 3: Processing Integrity. This principle outlines whether a system serves its purpose, delivering the right data at the right time. Data must be complete, valid, accurate, timely, and authorized.
• Principle 4: Confidentiality. In relation to data, confidential means that access is restricted to a specified set of people. Data may be only intended for company staff, like intellectual property, pricing information, or other sensitive company data. Data encryption protects confidentiality and prevents information from being stored on outside systems.
• Principle 5: Privacy. Under guidance from generally accepted privacy principles, the company's privacy policy determines the system's collection, use, retention, disclosure, and disposal of personal identifiable information (PII). Any information that can distinguish an individual—like name, address, and Social Security number—is classified as PII and must be protected from unauthorized access.

Let's Break Down SOC 2 Even Further

There are two types of SOC 2 reports: SOC 2 Type I and SOC 2 Type II. A SOC 2 Type I report looks at the effectiveness of security systems at a specific point, like a single day. It confirms that everything is operating correctly according to the current settings. This audit is simple and requires minimal documentation to prove compliance.

An SOC 2 Type II report is much more in-depth and the auditing is rigorous and costly to complete. This type of audit can take up to 12 months to complete and delves into the design of systems, internal controls, and the overall effectiveness of systems. This is a significant investment of time and resources, and shows that the company is serious about cybersecurity. This is the type of certification that Vomela has. This SOC 2 Type II compliance encourages trust from our clients and partners by showing that we are knowledgeable and practical about protecting their data.

The SOC 2 Type II audit dives deep into the details of the company's infrastructure (physical and hardware components) and software. It doesn't stop there, however. The audit also investigates the personnel involved in policymaking and maintaining procedures, as well as the procedures themselves.

Why Did Vomela Choose SOC 2 Type II?

Many of the companies that choose to have SOC 2 Type II audits completed are cyber service companies. So why would Vomela go to the effort and expense to complete this certification?

Most importantly, it shows our commitment to our clients and builds trust between all parties.

We are committed to protecting all sensitive data and client information from cyberattacks. We’ve woven security controls into our entire system and we monitor them to ensure effectiveness at all times. The SOC 2 Type II audit was a thorough and rigorous process, and our certification signifies our preparedness and adherence to the trust service principles.

The SOC 2 Type II report is valid for one year from the report date, so an audit should take place every 12 months. Regular audits are another way that Vomela shows our customers that we are committed to cybersecurity. Our customer relationships are the cornerstone of our business, and we strive to protect those relationships in every way possible. It's the Vomela way.